Job Openings

Publications and Membership Coordinator

Reports to: Senior Pastor, with direct supervision by Office Manager

FTE: 28 Hours/week (Monday-Wednesday 9:00am-4:00pm, Thursday 12:00-4:00pm, and Friday 9:00am-1:00pm)

Qualifications:

  • Committed follower of Jesus Christ willing to abide in and support the identity and values of the Evangelical Lutheran Church in America (ELCA) and St. Philip’s Lutheran Church
  • A.A. or B.A. degree or equivalent work experience (desired)
  • Previous work/ministry experience in an office setting
  • Effective oral and written communication skills
  • Excellent computer skills (Word, Excel, Google Docs, InDesign, Shepherd’s Staff)
  • Strong organizational and time management skills
  • Ability to take direction, work independently and collaboratively in a team environment
  • Ability to use office equipment including phone system, copier, fax machine, and folding machine
  • Ability to work independently with multiple interruptions
  • Ability to work with confidential information in a conscientious and responsible manner
  • Requires long periods of sitting. Stooping, lifting, and standing may also be required

Primary Responsibilities:

  • Front Office
    • Provide a warm and welcoming environment by offering holy hospitality to members and guests alike in person, on the phone, and via email
    • Coordinate front office volunteers
    • Answer and direct incoming phone calls
    • Sort and distribute daily mail
    • Maintain appropriate levels of office supplies
    • Oversee maintenance of front offices printers, copier, and Priport duplicator
    • Manage the preparation, printing and folding of the monthly newsletter, congregational mailings, etc.
    • Post mail and manage postage meter
    • Provide attendance charts for ushers, pastors, and Board of Administration
    • Prepare certificates for baptisms, new members, confirmation, weddings, etc.
  • Membership Management
    • Update and oversee membership records and computer database
    • Compile annual parochial report to ELCA and statistics for annual report of the congregation
    • Compile and print the annual report of the congregation
    • Compile minutes from Board of Administration and Committee meetings
    • Maintain permanent records of congregational meetings and leadership
    • Organize wedding details: schedule, information sheets, marriage licenses, etc.
    • Collect, publish and distribute all monthly committee meeting minutes to the Board of Administration, committee chairs, pastors, and staff
    • Prepare and communicate usher schedules, communion serving chart, lector and assisting minister information, special gift Thank You notes, etc.

Cross-Program Performance Expectations:

  • Facility Coordination
    • Manage master calendar with Office Manager
    • Recycle weekly bulletins
  • Planning & Program Management
    • Ensure all front office work is aligned with the doctrine, values, and mission of the ELCA and St. Philip’s Lutheran Church
    • Develop a stakeholder evaluation of effectiveness/satisfaction submitted yearly to the Senior Pastor
    • Strive for continuous improvement
  • Seasonal Planning
    • Prepare Easter and Christmas bulletin covers in consultation with pastors
    • Order Easter and Christmas flowers in consultation with appropriate leaders
  • Communication
    • Establish and maintain consistent and comprehensive communication with staff members
  • Relational Ministry
    • Develop and maintain positive working relationships with all stakeholders, program leaders and volunteers, members of the congregation, Board of Administration, and staff
  • Volunteer Training & Coordination
    • Recruit, train, and coordinate front office volunteers to effectively carry out the assigned ministries

General Expectations:

  • Attend all staff meetings
  • Attend appropriate meetings as needed to fulfill responsibilities and expectations
  • Communicate weekly work schedule with the Office Manager
  • Other duties as assigned by the Senior Pastor or Office Manager

If interested, please submit your cover letter and resume to jeanninea@splcmn.org by December 18

Sanctuary Choir Director

Reports to: Senior Pastor

FTE: 0.15 FTE (6 hours/week)

Qualifications:

  • Committed follower of Jesus Christ willing to abide in and support the identity and values of the Evangelical Lutheran Church in America (ELCA) and St. Philip’s Lutheran Church
  • B.A./B.S./B.F.A. degree relating to music or equivalent work experience
  • Previous work/ministry experience directing a Sanctuary Choir
  • Effective oral and written communication skills
  • Strong organizational and time management skills
  • Ability to take direction, work independently and collaboratively in a team environment
  • Ability to use necessary office equipment
  • Ability to work independently with multiple interruptions
  • Ability to work with confidential information in a conscientious and responsible manner
  • Self-motivated with ability to see tasks and projects through from start to finish
  • Effective customer service skills and an ability to interact confidently with people in a professional manner
  • Requires long periods of sitting. Stooping, lifting, and standing may also be required
  • Ability to anticipate needs and plan accordingly
  • Ability to trouble-shoot and problem-solve minor issues with office equipment, computer hardware or software
  • Ability to work with volunteers
  • Ability to pass required background and agency checks
  • Understanding and compliance with copyright laws

Primary Responsibilities:

  • General Responsibilities and Expectations
    • Conduct the Sanctuary Choir during Sunday worship services
    • Using knowledge of the liturgical year, select music for the choir to sing each Sunday
      • Rehearse choir for 1.5 hours every week (Wednesdays from 7:00-8:30pm in the balcony)
  • Organize and contact members of Sanctuary Choir and other musical groups
  • Participate in other worship experiences as needed
  • Participate as a member of the Worship Planning team
  • Oversee Sanctuary Choir budget and submit annual request for upcoming year
  • Communicate weekly music slides for worship projection
  • Organize and file music in storage room
  • Provide spiritual leadership to choir

Cross-Program Performance Expectations:

  • Planning & Program Management
    • Ensure all choir music and activities are aligned with the doctrine, values, and mission of the ELCA and St. Philip’s Lutheran Church.
    • Develop a stakeholder evaluation of effectiveness/satisfaction submitted yearly to the Senior Pastor
    • Plan and execute Christmas concert
    • Plan and execute Good Friday and other holidays
    • Strive for continuous improvement
    • Communication
      • Establish and maintain consistent and comprehensive communication with pastoral, music (worship band, bell choir, organist), and other staff members
      • Communicate weekly music information/updates to the front office
      • Communicate with office staff for space reservations
      • Review weekly and seasonal bulletins for accuracy
      • Relational Ministry
        • Develop and maintain positive working relationships with all stakeholders, program leaders and volunteers, members of the congregation, Board of Administration, and staff
        • Recruit congregation members to sing in the choir

General Expectations:

  • Attend appropriate meetings as needed to fulfill responsibilities and expectations
  • Communicate weekly work schedule with the Senior Pastor
  • Other duties as assigned by the Senior Pastor